What is a Negative Liability?

A negative liability typically appears on the balance sheet when a company pays out more than the amount required by a liability. For example, if you were to accidentally pay a supplier's invoice twice, the first payment would reduce the original liability recorded in accounts payable to zero, while the second payment would have no offsetting liability, resulting in a negative liability on the balance sheet.

Negative liabilities are usually for small amounts that are aggregated into other liabilities. They frequently appear on the accounts payable ledger as credits, which the company's accounts payable staff can use to offset future payments to suppliers.

Most negative liabilities are created in error, so their presence indicates problems with the underlying accounting system. For example, the accounting software might not be recognizing and flagging duplicate supplier invoice numbers, allowing invoices that have been submitted more than once to be paid again.

Presentation of Negative Liabilities

Technically, a negative liability is a company asset, and so should be classified as a prepaid expense. This means that the negative balance shifts from the liabilities section of the balance sheet to the current assets section of the balance sheet.