What is a Stores Requisition?

A stores requisition is a form that a user fills out when removing parts from storage. The form is used by the organization's cost accounting system to charge the cost of the parts to a job, as well as to track inventory levels. When inventory is being sent to a department, the form is the basis for a charge to that department, and so is considered a source document of the accounting system.

The information included in the form includes these items;

Requisition number. This is a unique number that identifies each stores requisition form. It is useful for tracking whether any forms have been lost.
Requisition date. This is the date on which the user requested the inventory item. It is used to track the performance of the warehouse department in picking items from stock.
Requesting department. This field identifies the department to be charged for the cost of the items being pulled from stock.
Item description. This field may be quite large, to accommodate either a part number or a full description of the item needed.
Unit quantity requested. This field is used to state both the quantity needed and the unit of measure.
Approval signature. This field contains the signature of the manager who has approved the requisition.

A stores requisition is used in a manual materials handling process. In a computerized system, a bar code scanner is typically used to automatically load most of this information into a database.