What is a Restrictive Endorsement?

A restrictive endorsement limits the use of a financial instrument (usually a check). The result of a restrictive endorsement is that a financial instrument is no longer a negotiable instrument that can be passed from the stated payee to a third party. It is commonly used as a check processing control, where the endorsement is applied to the back of a check before it is sent to a bank to be cashed.

Restrictive Endorsement Stamp

A restrictive endorsement stamp is a rubber stamp that is imprinted with a “For Deposit Only” message. It is applied to the back of a check, and is used to keep someone from intercepting the check and using it to pay a third party. This stamp effectively limits further action on the check by the stated payee to only being able to deposit it.

Restrictive Endorsement Best Practices

A customer may send a supplier a check payment, on which is written the words "in full payment of account" or similar terms. This is not precisely a restrictive endorsement, since it is not restricting the further negotiability of the check. However, it may have a substantial impact on the ability of the supplier to obtain payment on any remaining unpaid balance on the customer's account, since depositing the check may be considered acceptance of the terms added to the check. The decision process when you receive such a check is:

Discuss the matter with legal counsel to see how it is impacted by applicable laws.
If you were about to write off the account balance (thereby assigning zero value to the unpaid amount), then it probably makes sense to deposit the check and write off the remaining balance.
If you intend to pursue full payment, then return the check to the customer. Do not deposit it. Instead, continue conducting all reasonable collection activities to obtain full payment.

If you use a bank lockbox to deposit all incoming checks, then impose a procedure where the bank staff does not deposit any checks containing restrictive endorsements, and instead forwards them to the company for review.